Safely Back to Business

 

Before your employees return to your offices you need to consider likely health and safety implications. Depending on how the building was shutdown there’s potential for issues and steps you will need to plan now to ensure your premises are ready for reoccupation and fulfil your legal obligations as an employer.

Our Pre-occupation Checklist gives you a summary of the key things you need to check. Our Best Practice for Reactivation Checklist gives a comprehensive list of specific maintenance issues to consider.

 

Clean and sanitise

Deep clean or Covid-19 sanitise etc.

Life safety systems

  • Check fire protection systems are working.
  • Check access systems and service to ensure that they are operational and meet fire escape requirements.

Initial visual inspection

  • General condition inspection to check roofs, walls doors and windows and confirm that all are safe and in good order with no leaks
  • Check no leaks or failures in water or gas services
  • Check all switches and circuits to confirm that there are no power failures
  • Check alarm systems work

Social distancing provisions

Review reception screens, implement 2 metre line marking and appropriate signage where necessary, implement any necessary hygiene measures,  review desk layouts etc.

 

Building fabric elements

Carry out a full building inspection, including condition surveys of the external landscape, the building exterior, and all internal elements, including decorative finishes.

Building management system (BMS)

Check all computer-controlled systems, including essential control systems, monitoring instrumentation, limit alarms and emergency shutoffs are booted, updated as necessary, software verified and function tested in line with manufacturer guidelines, to ensure that they are operational.

Chilled/cooling closed water systems

Inspect and test electricity and water supplies to ensure they are working. Circulation and pressure testing and cleaning, flushing and testing for microbiological activity and Legionella control to be carried out where relevant.

Air conditioning

Ensure no refrigerant leaks have developed in direct expansion  (DX) air conditioning units and that the system is able to provide cooling to the designed levels of requirement.

Electrical systems

Arrange a visual inspection of electrical systems by a qualified specialist, together with testing of the insulation resistance of all power and lighting circuits, generators, motors and switch gear.

Emergency lighting

Lights, controls and batteries should be checked and verified as being in good working order.

Pipework

Overdue inspections of pipework should be performed and re-certification completed prior to reoccupation.

Lighting and lighting systems

Insulation resistance of all power and lighting circuits, generators, motors and switchgear should be tested and any issues resolved. Lighting covers should be cleaned or replaced where necessary.

Fire alarm systems

If fire alarm systems have not been left in operation throughout the shutdown and maintained according to BS 5839 part 1 re-commissioning should be carried out by a specialist provider.

Gas supply

Recommissioning of the gas supply to heating, catering and laundry services, etc. and reinstatement of the gas supply to all gas appliances must be carried out by a Gas Safe registered specialist.

Heating systems

The cold water and fuel supply for heating systems should be tested, plus pressurisation, heating systems and pumps.

Refrigerant gases

Air conditioning units and chilled water systems should be recommissioned in line with manufacturer instructions.

Ventilation plant

Coils, pumps, insulation, air intakes and exhaust and the electrics on air handling units supplying, extracting and re-circulating air should be checked, cleaned and repaired.

Water hygiene services

Water supply to hot and cold water systems and toilet facilities should be tested and flushed where necessary, and action taken if required to mitigate against legionella.

Water services – fire protection and environmental supply systems

Water services provided for fire protection and cold feed to environmental supply systems should be recommissioned as though they were new, i.e. thoroughly flushed, cleaned and disinfected before return to use.

 


 

Darenth Valley can help you to ensure every requirement below, that’s relevant to your building and how it was shutdown, is covered by an appropriately trained specialist, so that you can offer a safe and healthy environment to your returning employees.

We have been working throughout the shutdown, carrying out planned and reactive maintenance, reactivation work and deep cleaning and sanitising, to keep buildings safe and legal, healthy and happy for our clients.

 

For more advice and information contact
Alex Tait

Share